**Please Read Carefully**
To: The Downtown Windsor Business Association (hereinafter the “DWBIA”), its employees and authorized actors of the DWBIA, and the City of Windsor (collectively the “Released Parties”)
As a Releasor, I fully understand and agree to the following terms:
Participation in the 2023 Holiday Market involves various risks, dangers and hazards, which all Vendors are required to assume. The Releasor hereby freely accepts and fully assumes all such risks, dangers and hazards and the possibility of personal injury, bodily injury, death, and property loss resulting from participation.
The Releasor acknowledges that under no circumstance is the DWBIA and Released Parties liable to the Releasor or any other person or entity for special, incidental, consequential, punitive, exemplary or indirect damages, loss of goodwill or business profits, work stoppage, data loss, equipment failure or malfunction, or any and all other commercial damages or loss that may arise from participation in the 2023 Holiday Market.
In consideration of being granted permission to participate in the Holiday Market, the Releasor hereby for itself, its heirs, executors, administrators, or any others who may claim on its behalf, covenant not to sue, claim or otherwise initiate legal proceedings whatsoever against the DWBIA and Released Parties and hereby waive, release and discharge the DWBIA and Released Parties from any and all claims of liability for personal injury, illness, loss of life or property damage of any kind or nature, arising out of or sustained in the course of the Releasor’s participation.
In consideration of being granted permission to participate in the Holiday Market, the Releasor agrees to hold harmless and indemnify the DWBIA and Released Parties from any and all liability, loss, claims, demands, costs and expenses, including reasonable legal fees, due to any personal injury, illness, loss of life, property damage or any other kind of damage whatsoever arising from the Releasor’s participation as a Vendor in the Holiday Market.
The Releasor agrees to comply with all rules, instructions, and directions of the DWBIA staff and representatives, and as outlined in the Holiday Market Policies herein. The Releasor understands and agrees that a failure to comply with the Rules will result in his/her participation in the Holiday Market being terminated with immediate effect and that he/she may be required to remove him/herself forthwith from the Holiday Market.
In consideration of being granted permission to participate in the Holiday Market, the Releasor grants the DWBIA, and anyone it may authorize, its consent to use its likeness, voice, words, or any other representation, as well as any works it may furnish [collectively the “Works”] in television, radio, film, print, electronically or in any other form, and the right to reproduce, display, distribute, and record the same, to promote the DWBIA and Holiday Market, and any other future promotions as may be determined by the DWBIA. The Works may or may not identify the Releasor as the subject and/or owner, and the Releasor waives any rights that it may have to inspect or give its approval to the Works.
The Releasor is fully responsible for their own personal items during the Holiday Market, including but not limited to any equipment, materials, or personal effects that they may use in the course of their Participation and the DWBIA and Released Parties shall not be liable for any loss of or damage to the same.
Vendors must submit a list or details of products with their application form. Products sold at the Holiday Market must be Handcrafted, Made, Produced, Baked, or Grown by the Vendor or be an artisanal Canadian product. The Holiday Market is a space for locally created artisanal Canadian products and foods. As such, only Vendors who are selling bona fide locally created or produced artisanal products, foods, or similar products will be permitted. Exceptions may be made for Not-for-Profit Groups on a case-by-case basis, with first preference given to Not for Profit Groups located within the DWBIA’s business district. If you represent a Not-for-Profit Group, see the section titled “Not for Profit Groups” below. Management of the Holiday Market reserves the right to ask any Vendor to remove any product or item from sale at any time during the season.
All Vendors must:
Due to the family atmosphere of the event, the management reserves the right to reasonably restrict the sale or display of any items in order to maintain a proper moral and wholesome environment.
Each approximate 10 x 10 space is numbered on the pavement/ground. Vendors will be assigned a location by number. When possible, each Vendor’s location is kept permanent based on the following guidelines:
Vendors are responsible for obtaining all necessary licenses, permits, inspections and certifications for the sale of their products. This includes health and safety, labeling, etc. All persons handling food must maintain a high level of cleanliness. Vendors who are selling food should consider contacting the Health Unit prior to committing to the Holiday Market to ensure compliance. Food Handling and Food Safety Courses are offered throughout the year and even online. The Holiday Market is not responsible for Vendor Registration with the WECHU. Vendors who cannot follow Health Unit regulations will be asked to leave the Holiday Market (without refund) and/or asked to restrict the content of products brought to the Holiday Market for sale.
If you have any questions about the rules and regulations governing food vendor/product operations, please contact:
Windsor-Essex County Health Unit
1005 Ouellette Avenue, Windsor, N9A 4J8
Ph: 519-258-2146 ext. 1463
Fx: 519-258-8672
Vendors wishing to sell alcoholic beverages of any kind are required to provide a Certificate of Insurance that includes (i) occurrence based and (ii) cross liability coverage of at least $2 million, and (iii) liquor liability coverage of at least $2 million at least 10 days prior to the event. Vendors must add the following entities as additional insured:
Downtown Windsor BIA
484 Pelissier Street │ Windsor, ON N9A 4K9
The Corporation of the City of Windsor
403 – 400 City Hall Square E │ Windsor, ON N9A 7K6
All prices must be clearly marked and displayed prominently. Prices should not be altered during the day unless through verbal negotiation with customers. Signage and vendor presentation is very important. All Vendors should strive for an attractive public appearance.
At the DWBIA’s sole discretion, signage or messaging which is inappropriate, offensive, or otherwise brings the reputation of the Holiday Market into disrepute will not be permitted. The DWBIA and/or authorized employees of the DWBIA maintain the right at any time to instruct a vendor to remove signage determined to go against this policy, and reserve the right to remove a Vendor who fails to comply with the above.
The Holiday Market is a venue meant exclusively for the sale of old and used goods, and artisanal items or products produced in Ontario. Selling bona fide locally created, artisanal products, or similar products are the Market’s central purpose. On occasion, reasonable accommodations may be made for certain Not For Profit groups that are existing members of the Downtown Windsor Business Improvement Association and who’s purpose serves to represent the economic and social interests of all Downtown Windsor member businesses. This accommodation is not guaranteed and the DWBIA has the right to refuse any and all Not for Profit Groups at its discretion.
Exceptions may be made for Not-for-Profit Groups on a case-by-case basis, with first preference given to Not for Profit Groups located within the DWBIA’s business district. If you represent a Not-for-Profit Group, see the section below. Management of the Holiday Market reserves the right to ask any Vendor to remove any product or item from sale at any time during the event. Preference will be given to Not For Profit Groups based in the Windsor-Essex area first. To apply for accommodation as a Not-For-Profit Group, prospective Vendors must adhere to the following steps:
Vendors who do not comply with the above will be unable to sell their wares at the Holiday Market.
At their discretion, the General Manager and the DWBIA may deny further access to the Market to any individual or organization unable to comply with the above rules. As stated above, local Not For Profit organizations who are members of the DWBIA may be allowed to participate in the Market in order to promote special events or conduct fundraising activities at the full discretion of the General Manager and/or the DWBIA; however, all such activities are to be confined to areas within the Market as designated by the General Manager and/or the DWBIA. Failure to abide by this will result in the Vendors’ forfeiture of their spot.
I am aware of the nature and effect of all terms and policies above, and voluntarily agree to abide by all terms enclosed in this agreement. I am aware of the nature and effect of this assumption of risks, release, and indemnity and fully understand its terms, and understand that I/The Vendor have given up substantial rights by signing it, and I sign it freely and voluntarily without any inducement. I have reviewed and understood the waiver and all terms of this agreement.
Printable/downloadable policy:
Holiday Market Vendor Indemnity Waiver & Policy Details Agreement
