Details & Policies

2022 Season

The Downtown Windsor Farmers Market (DWFM) is presented by the Downtown Windsor Business Improvement Association (DWBIA). The DWBIA works to ensure that downtown Windsor is the preferred place to work, visit and live. The DWBIA exists to effectively represent the interests of all its member sectors as they relate to the economic, political and social vitality of the downtown business district. Learn more about the work of the DWBIA. The DWFM and the DWBIA thank you for your continued support of the Downtown Windsor Farmers Market (DWFM).

***Please read carefully***

Market Location

Pelissier Street between Wyandotte and Park Streets, including Maiden Lane West. Parking and vending space includes the Pelissier Street Parking Garage.

Regular Season Dates & Times

Saturday April 2nd to Saturday December 10th, 2022. The regular season market will be open 8:00AM to 1:00PM. Vendors can begin arriving after 6:15 AM, and set up must be complete by 7:30 AM to prepare for COVID-19 restrictions on the Market Site. No Vendor, Entertainer, Volunteer will have vehicular access to Market Site after 7:30AM and this will remain in effect until 1:00 PM. Vendors have from 1:00 PM to 2:00 PM to pack up and tear down. Vendors should come prepared for all weather conditions. There is no week-to-week storage for Vendors. Vendors who arrive later than 8:00 AM will not be permitted to set up. No exceptions. Vendors who are chronically late or who cancel will not be allowed to continue at the DWFM.

For safety reasons, Vendors are not permitted to tear down before 1:00 PM.

Products

Vendors must submit a list or details of products along with their application form. Products sold at the DWFM must be grown, made, baked, or produced by the Vendor or be an artisanal Canadian product that is not readily available in grocery stores. Management of the DWFM reserves the right to ask any Vendor to remove any product from sale at any time during the season.

Vendors are not permitted to sell or include any ‘MLM’ or “Network Marketing’ products (per Farmer’s Market Ontario (FMO) policy, of which the DWFM is a member).

Application & Selection Process

Vendors must choose the dates which apply to them: Full Season Vendors; Part-Time Vendors (attending ½ or the entire season); Occasional Vendor (attending only limited dates); Not-For-Profit (community groups/no sales/no tickets/no money exchanged). The General Manager will review vendor applications and make the final decision. The DWFM reserves the right to approve or reject any application with or without cause. Vendors in breach of the policy will be terminated from the Market. The General Manager reserves the right to ask a Vendor to leave the Market site for Market infractions.

All vendors must pre-pay their dates prior to attending DWFM.
Applications must be submitted with requested attendance dates.

2022 Vendor Information

Vendor Space

All vendors must:

• Provide Table/s for product.
• Provide Tent/Canopy in good repair.
• Manage the space around their Site within COVID-19 Protocols (including line up, social distancing)
• Provide Tablecloths, all health and safety supplies required (i.e., Handwashing Station), and certifications.
• Minimum 1 (50’) heavy gauge extension cord if Hydro is needed. (1) Heavy duty Power bar, if needed.
• Include Vendor Signage, bring own COVID 19 Protocol supplies (masks, sanitizer, etc.), prices, product information in compliance with DWFM regulations (see signage for further information)

Each approximate 12 x12 space is numbered on the pavement/ground. Vendors will be assigned a location by number on Market Day. When possible, each Vendor’s location is kept permanent based on the following guidelines:

1. Full Season: Vendors receive a permanent and preferential first choice of locations based on requirements of their booth. The General Manager (GM) will assign this location in consultation with the Vendor and DWFM service requirements. Vendor application and approval will be numbered upon payment of full season. Occasionally, the GM needs to relocate vendors to better align the market flow.
2. Half Season: Vendors receive second choice of location based on requirements. When possible, they may return to the same location. Service limits can affect location of all vendors. Repeat location is not always possible.
3. Occasional: Vendors receive a location around Full Season and Half Season Vendors based on requirements. When possible, they will be offered the same location (if desired).
4. There are a limited number of Hydro sites and a limited amount of amperage. Full Season Vendors needing Hydro will receive preference. Vendors receiving Hydro are limited in what may be plugged into amperage in the grid. The General Manager reserves the right to limit access.
5. There are limited numbers of sites in shade/sun. Vendors should be prepared for this natural occurrence.
6. Potable water is available from the municipal system. Vendors must bring their own carrying containers.
7. The General Manager of DWFM and the DWBIA, from time to time, have reasons to adjust Vendor locations. Additionally, municipal authorities, from time to time, have reasons to adjust their policies. All Vendor locations and approvals are subject to change, without warning or advance notice, due to changing environmental considerations.
8. All Vendor vehicles shall be off site by 7:30 AM (Regular Season). No Vendor vehicle will return to the site until 1:00PM and at the instruction of market staff and volunteers.

Permits/Food Safety

Vendors are responsible for obtaining all necessary licenses, permits, inspections and certifications for the sale of their products. This includes health and safety, labeling, etc. All persons handling food must maintain a high-level cleanliness. Vendors who are selling food should consider contacting the Health Unit prior to committing to the DWFM to ensure compliance. Food Handling and Safety Courses are offered throughout the year and even online. The DWFM is not responsible for Vendor Registration with the WECHU. Vendors who cannot follow Health Unit regulations will be asked to leave the DWFM (without refund) and/or asked to restrict the content of products brought to the DWFM for sale.

Signage

Each Vendor’s business name must be clearly displayed. All prices must be clearly marked and displayed prominently. Prices should not be altered during the day unless through verbal negotiation with customers. Signage and vendor presentation is very important. All vendors should strive for an attractive public appearance. DWFM provided COVID-19 precautionary signage must be displayed.

All cheques payable to “Downtown Windsor Business Improvement Association”
No vendor shall attend market unless their date has been prepaid.

Approved vendor applications can pay online/by cheque once their application is approved.

Questions

Contact Steve Green (General Manager) at info@dwfm.ca.